Our client is currently growing and looking for an Administrator to join their team. If you are a personable individual as well as posses a strong attention to detail. Then this may be the position for you!
Position OverviewReporting to the Office Manager, the Administrator position supports the branch and division through a variety of administrative tasks that may include report preparation, Accounts Payable and Accounts Receivable entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling.Job Duties :- Support the branch and / or division with all administrative tasks
- Reception: answer and direct phone calls, prepare job files, update internal systems
- Accounting: assist with Accounts Payable and Accounts Receivable entry and invoicing
- Dispatch: data entry, scheduling and filing
- Human Resources: assist with recruitment, new hire packages, submit forms, filing, assign and monitor training
- Health and Safety: submit WCB forms, monitor leave of absence claims, and filing
- Provide excellent customer service
- Work under time constraints to meet specific timelines
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
- Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
- Comply with all company policies and procedures, as well as legislative requirements
- Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
- Any other reasonable duties as assigned by their manager
- Attend all company sponsored training courses
Qualifications :- Post-secondary administration courses / certification preferred
- 1+ year experience in office administration preferred
- Construction / Restoration / Insurance experience an asset
- Quick learner, detail oriented and self-motivated
- Demonstrates the importance in personal professional presentation
- Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
- Keen eye for detail
- Comprehensive understanding of customer service, principles and practices
- Eligible to operate a motor vehicle per companies vehicle policy
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Proven ability to multi-task in a fast paced environment
- Basic computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
- Willing to work evenings, on call and weekends when requested
- Periodic travel may be required
- Criminal Record Check
Physical Demands :- Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
- Access and mobility in tight spaces
- Sustained periods of standing, sitting, walking, bending, and kneeling
MODERN Staffing offers an excellent referral bonus. Great candidates know great candidates.
MODERN Staffing is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodations for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005, reasonable accommodation requests will be reviewed and granted to those that request assistance during our hiring process.
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