Project Administrator/Coordinator

• Must be willing and able to travel to the USA and Mexico, without restrictions, effective on the start date

• Project Operations Support: Work with the project operations team to administer internal and external purchase orders, manage project budget entries, generate networks/work orders, create shippers, and prepare invoices—contract management of the complete lifecycle
• Database Management: Maintain the project database and SAP ERP system, ensuring accurate records of customer contracts, shipping destinations, key dates, and internal operational information
• Team Collaboration: Participate and lead weekly project meetings to stay informed on progress and changes in scope
• Cash Projection Tracking: Manage a cash projection file for each business unit, tracking all projects and sales orders from forecasted invoice dates to actual invoice dates and payment collection
• Change Management: Collaborate with the estimating and project management teams to accurately track and ensure the fulfillment of customer change requests from proposal to execution
• Document Creation: Prepare internal documents related to project execution, including work orders, shipping documents, and customer billings, based on requests received
• Month-End Close Participation: Support the accounting month-end close process by issuing invoices and reconciling intercompany accounts, including conducting monthly reviews of closed and ongoing projects
• File Management: Ensure all internal documents, such as customer purchase orders, budget, shippers, and invoices, are accurately saved in shared electronic job files for easy access and compliance

• Bachelor’s degree in Business Administration, preferably with a focus on accounting or finance, is preferred but not required
• Intermediate proficiency in Microsoft Excel and familiarity with other MS Office applications are required. Proficiency in SAP ERP software is a plus
• The ability to communicate effectively with internal teams, customers, and vendors to clarify contract terms and resolve issues
• Strong organizational and analytical competence with a focus on accuracy and efficiency
• Managing multiple contracts, deadlines, and documents efficiently
• Reviewing contract terms, conditions, and financials to ensure alignment with company goals
• Willingness to adjust to changing circumstances, priorities, and contract details.
• Handling sensitive and confidential information with discretion

• Competitive health, dental, vision, employee assistance, and wellness benefits, beginning on the first day of employment.
• Tuition reimbursement.
• Pension, life, and disability insurance upon completion of the probationary period.
• We believe in investing in our people. When you join our company, you become part of an organization that values your professional development and provides ample opportunities for career growth.
• Work alongside a talented and diverse group of individuals who are dedicated to achieving excellence.

MEDA offers an excellent referral bonus. Great candidates know great candidates.

MEDA Limited is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodations for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005, reasonable accommodation requests will be reviewed and granted to those that request assistance during our hiring process.

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